Local Government (Procedures at Meetings) Regulations 2013 (SA)

South Australia Local Government (Procedures at Meetings) Regulations 2013 under the Local Government Act 1999

Contents Part 1—Preliminary 1 Short title 3 Interpretation 4 Guiding Principles Part 2—Meetings of councils and key committees Division 1—Preliminary 5 Application of Part 6 Discretionary procedures Division 2—Prescribed procedures 7 Commencement of meetings and quorums 8 Minutes 9 Questions 10 Petitions 11 Deputations 12 Motions 13 Amendments to motions 14 Variations etc 15 Addresses by members etc 16 Voting 17 Divisions 18 Tabling of information 19 Adjourned business 20 Short‑term suspension of proceedings 21 Chief executive officer may submit report recommending revocation or amendment of council decision Part 3—Meetings of other committees 22 Application of Part 23 Notice of meetings for members 24 Public notice of committee meetings 25 Minutes Part 4—Miscellaneous 26 Quorum for committees 27 Voting at committee meetings 28 Points of order 28A Exclusion of member from meeting by presiding member 29 Interruption of meetings by members 30 Interruption of meetings by others Legislative history

Part 1—Preliminary 1—Short title These regulations may be cited as the Local Government (Procedures at Meetings) Regulations 2013. 3—Interpretation (1) In these regulations, unless the contrary intention appears— Act means the Local Government Act 1999; clear days—see subregulations (2) and (3); deputation means a person or group of persons who wish to appear personally before a council or council committee in order to address the council or committee (as the case may be) on a particular matter; formal motion means a motion— (a) that the meeting proceed to the next business; or (b) that the question be put; or (c) that the question lie on the table; or (d) that the question be adjourned; or (e) that the meeting be adjourned1; Guiding Principles—see regulation 4; member means a member of the council or council committee (as the case may be); point of order means a point raised to draw attention to an alleged breach of the Act or these regulations in relation to the proceedings of a meeting; presiding member means the person who is the presiding member of a council or council committee (as the case may be) and includes any person who is presiding at a particular meeting; written notice includes a notice given in a manner or form determined by the council. (2) In the calculation of clear days in relation to the giving of notice before a meeting— (a) the day on which the notice is given, and the day on which the meeting occurs, will not be taken into account; and (b) Saturdays, Sundays and public holidays will be taken into account. (3) For the purposes of the calculation of clear days under subregulation (2), if a notice is given after 5 p.m. on a day, the notice will be taken to have been given on the next day. (4) For the purposes of these regulations, a vote on whether leave of the meeting is granted may be conducted by a show of hands (but nothing in this subregulation prevents a division from being called in relation to the vote). Note— 1 See regulation 12 for specific provisions about formal motions. 4—Guiding Principles The following principles (the Guiding Principles) should be applied with respect to the procedures to be observed at a meeting of a council or a council committee: (a) procedures should be fair and contribute to open, transparent and informed decision‑making; (b) procedures should encourage appropriate community participation in the affairs of the council; (c) procedures should reflect levels of formality appropriate to the nature and scope of responsibilities exercised at the meeting; (d) procedures should be sufficiently certain to give the community and decision‑makers confidence in the deliberations undertaken at the meeting.