Architectural Practice (Election) Regulations 2010 (SA)

South Australia Architectural Practice (Election) Regulations 2010 under the Architectural Practice Act 2009

Contents 1 Short title 2 Commencement 3 Interpretation 4 Returning officer 5 Election to be conducted by returning officer 6 Appointment of closing day and polling day 7 Advertisement of election 8 Registrar to prepare roll 9 Nomination 10 Uncontested elections 11 Preparation of ballot papers 12 Issue of voting papers 13 Method of voting 14 Scrutineers 15 Arranging papers for counting 16 Method for counting based on principles of proportional representation 17 Death of candidate 18 Declaration of result of election 19 Computer counting Schedule 1—Method of counting votes 1 Interpretation 2 Method of counting votes Schedule 2—Transitional provision Legislative history

1—Short title These regulations may be cited as the Architectural Practice (Election) Regulations 2010. 2—Commencement These regulations will come into operation on the day on which section 71 of the Architectural Practice Act 2009 comes into operation. 3—Interpretation (1) In these regulations, unless the contrary intention appears— Act means the Architectural Practice Act 2009; business day means any day other than a Saturday, Sunday or public holiday; closing day, in relation to an election, means the day on which nomination of candidates for the election closes; Electoral Commissioner means the person for the time being holding, or acting in, the office of the Electoral Commissioner under the Electoral Act 1985; polling day, in relation to an election, means the day on which voting at the election closes; returning officer—see regulation 4; voter means a person entitled to vote at an election conducted under these regulations. (2) The close of voting for an election is 9.30 am on polling day. 4—Returning officer The returning officer for an election under these regulations will be the Electoral Commissioner. 5—Election to be conducted by returning officer (1) An election for the purposes of section 5(1)(a) of the Act will be conducted by the returning officer— (a) in accordance with these regulations; and (b) to the extent that these regulations fail to deal with a matter that, in the opinion of the Electoral Commissioner, is necessary for the proper conduct of the election—in accordance with rules determined by the Electoral Commissioner in relation to that matter. (2) The Board is responsible for the costs and expenses incurred by the returning officer in conducting an election. 6—Appointment of closing day and polling day The returning officer will fix— (a) a day as closing day for an election; and (b) a day as polling day for an election. 7—Advertisement of election (1) At least 14 days before the closing day for an election the returning officer must cause an advertisement relating to the election to be placed in a newspaper circulating generally throughout the State. (2) The advertisement must set out— (a) the day fixed as polling day; and (b) the number of vacancies to be filled; and (c) an invitation for nominations for the vacancies to be filled; and (d) details about how a nomination may be made; and (e) the day fixed as closing day. 8—Registrar to prepare roll (1) The Registrar is responsible for the preparation of a voters roll for the purposes of an election. Note— Every person who is a registered architect at the time the voters roll is prepared is entitled to vote—see section 6(2) of the Act. (2) The voters roll to be used in a particular election must reflect entitlements to vote as they exist at 5 pm on the third business day after the day on which the advertisement relating to the election is published. (3) The Registrar must supply the returning officer with sufficient copies of the voters roll, certified by the Registrar, for use at an election. (4) The voters roll may be supplied to the returning officer in electronic form, or in another manner agreed between the Registrar and the returning officer. 9—Nomination (1) The returning officer must prepare a nomination form for the purposes of an election (in a form determined by the returning officer). Note— Every registered architect is eligible to be a candidate for election—see section 5(1)(a) of the Act. (2) A registered architect may be nominated as a candidate for an election by lodgement of a nomination form with the returning officer by 12 noon on closing day. (3) A nomination must be made by 2 persons who are entitled to vote at the election. (4) A candidate for election must— (a) make a declaration on the nomination form that he or she is eligible to be elected at the election; and (b) signify his or her consent by signing the nomination form. (5) A nomination must be accompanied by— (a) a profile of the candidate; and (b) other information required by the returning officer. (6) A profile must comply with the following requirements: (a) the profile must be limited to relevant professional information about the candidate and other information directly relevant to the functions or operations of the Board under the Act; (b) the profile must be in typed form or in legible handwriting and comply with other requirements as to form determined by the returning officer; (c) the profile must not exceed 200 words; (d) the profile must be signed and dated by the candidate (but this signature and date will not form part of the profile for the purposes of the election). (7) The returning officer may reject a nomination if, in the opinion of the returning officer, the name under which the candidate is nominated— (a) is obscene; or (b) is frivolous; or (c) appears to have been assumed for an ulterior purpose. (8) A nomination is invalid if— (a) the nomination is not made by the use of a nomination form under this regulation; or (b) the nomination form is not completed— (i) in accordance with instructions contained in the form; or (ii) in accordance with the requirements of this regulation; or (c) the nomination form, the candidate profile and any other required information are not received by the returning officer by 12 noon on closing day. (9) A dispute as to the validity of a nomination will be determined summarily by the returning officer. (10) A nominated candidate may at any time before the close of nominations, by written notice signed by the candidate and given to the returning officer, withdraw the nomination. 10—Uncontested elections (1) If, after nominations have closed, it appears that the number of candidates nominated to contest the election does not exceed the number of persons required to be elected, the returning officer must declare the nominated candidate or candidates elected. (2) Within 7 days after making the declaration, the returning officer must cause a notice of the declaration to be placed in a newspaper circulating generally throughout the State. (3) The notice must set out— (a) the date of the declaration; and (b) the name of each successful candidate. (4) If, after nominations have closed, it appears that the number of candidates nominated to contest the election is less than the number of persons required to be elected, the returning officer, in addition to making a declaration and publishing a notice under subregulations (1) and (2), must extend the period for nominations for the remaining vacancy or vacancies by a period (not exceeding 7 days) determined by the returning officer and may fix a new day as polling day. (5) If the returning officer is required to take action under subregulation (4), the returning officer must at the earliest opportunity cause a notice relating to the matter to be placed in a newspaper circulating generally throughout the State. (6) The notice must set out— (a) the day fixed as polling day; and (b) the number of vacancies left to be filled; and (c) an invitation for nominations for those vacancies; and (d) details about how a nomination may be made; and (e) the day by which nominations must be received. (7) These regulations will then apply in the same manner as they applied (or would have applied) to earlier nominations. (8) If the number of candidates nominated exceeds the required number of candidates, an election will be held to fill the relevant vacancies. 11—Preparation of ballot papers (1) If an election is to be held, the returning officer must prepare a ballot paper showing the names of all candidates for election (on the basis of information provided to the returning officer as part of the nomination process). (2) The ballot paper must be prepared as soon as is reasonably practicable after the closing day for the election. (3) The names of the candidates must be arranged on the ballot paper, 1 under the other, in an order determined by lot. (4) A square must be placed to the left of each name appearing on the ballot paper. (5) A ballot paper will otherwise be in a form determined by the returning officer. 12—Issue of voting papers (1) The returning officer must, at least 14 days before polling day for an election, send by post to every voter— (a) a ballot paper (authenticated to the satisfaction of the returning officer); and (b) a statement in writing setting out— (i) instructions for the completion of a ballot paper; and (ii) the manner in which the ballot paper is to be returned; and (c) a set of candidate profiles in a form determined by the returning officer; and (d) an opaque envelope bearing a declaration in a form determined by the returning officer, to be completed by the voter, declaring that the ballot paper contained in the envelope contains his or her vote and that he or she has not already voted at the election. (2) The declaration must appear on a tear‑off extension to the envelope flap. (3) The envelope must be— (a) a pre‑paid envelope addressed to the returning officer; or (b) accompanied by a pre‑paid envelope addressed to the returning officer. (4) If a person to whom voting papers are issued desires to vote at the relevant election, the following procedures must be followed: (a) the voter must mark his or her vote in the manner prescribed by these regulations on the ballot paper supplied; (b) the voter must then fold the ballot paper and place the folded ballot paper in the envelope; (c) the voter must then seal the envelope; (d) the voter must then ensure that the declaration on the flap is completed and signed by the voter; (e) the sealed envelope must then be delivered to the returning officer (by post or personally) not later than the close of voting on polling day. (5) If the returning officer is satisfied that voting papers issued to a voter— (a) have not been received by the voter; or (b) have been lost; or (c) have been inadvertently spoiled, the returning officer may issue fresh voting papers to the voter (before the close of voting). (6) The issue of fresh voting papers automatically cancels the original voting papers. 13—Method of voting (1) To make a formal vote at an election a person must make a vote on the ballot paper— (a) if only 1 candidate is required to be elected—by placing the number 1 in the square opposite the name of the candidate of the voter's first preference and, if the voter so desires, by placing the number 2 and consecutive numbers in the squares opposite the names of other candidates in the order of the voter's preference for them; (b) if more than 1 candidate is required to be elected—by placing consecutive numbers beginning with the number 1 in the squares opposite the names of candidates in the order of the voter's preference for them until the voter has indicated a vote for a number of candidates equal to the number of candidates required to be elected and then, if the voter so desires, by continuing to place consecutive numbers for 1 or more additional candidates in the order of the voter's preference. (2) A tick or cross appearing on a ballot paper is equivalent to the number 1. (3) If— (a) a series of numbers (starting from the number 1) appearing on a ballot paper is non‑consecutive by reason only of the omission of 1 or more numbers from the series or the repetition of a number (not being the number 1); and (b) if more than 1 candidate is required to be elected—the numbers are at least consecutive up to the number of candidates required to be elected, the ballot paper is not informal and the votes are valid up to the point at which the omission or repetition occurs. (4) A ballot paper is not informal by reason of non‑compliance with this regulation if the voter's intention is clearly indicated on the ballot paper. 14—Scrutineers (1) Each candidate at an election may appoint a person to be a scrutineer for the purposes of the election. (2) A candidate in an election is not eligible for appointment as a scrutineer for the election (and a candidate may not be present at the scrutiny). (3) No more than 1 scrutineer may be appointed for each candidate. (4) The appointment of a scrutineer may be made by written notice served on the returning officer (personally or by post). 15—Arranging papers for counting (1) The returning officer will, as soon as practicable after the close of voting for an election, with the assistance of persons appointed or nominated by the returning officer, and in the presence of scrutineers or officers of the Board who may be present, ensure that all voting papers returned for the purposes of the election in accordance with these regulations are made available under this regulation. (2) The returning officer will, for the purposes of the election (and with such assistance as may be necessary and appropriate)— (a) examine the declaration on each envelope validly returned under these regulations and determine which votes are to be accepted for further scrutiny; and (b) tear off the extensions to the envelope flaps on the envelopes accepted; and (c) rearrange the envelopes that no longer bear tear off extensions so that the anonymity of voters is maintained; and (d) remove the ballot papers from those envelopes; and (e) examine the ballot papers and reject informal ballot papers; and (f) arrange all unrejected ballot papers into appropriate parcels for counting. 16—Method for counting based on principles of proportional representation The returning officer will conduct the counting of votes in an election in accordance with the method set out in Schedule 1. 17—Death of candidate If a candidate dies between the close of nominations and polling day, the election will not fail and a vote indicated on a ballot paper opposite the name of the deceased candidate must be counted to the candidate next in order of the voter's preference, and the numbers indicating subsequent preferences will be altered accordingly. 18—Declaration of result of election (1) When all vacancies have been filled by the making of provisional declarations under Schedule 1, the returning officer will formally declare the result of the election. (2) Within 7 days after making a formal declaration the returning officer must— (a) provide written notification of the result to the Minister; and (b) cause a notice setting out the result to be published in a newspaper circulating generally throughout the State. 19—Computer counting (1) The returning officer may decide to use a computer program to carry out steps involved in the recording, scrutiny or counting of votes in an election. (2) However, the returning officer cannot do so unless the returning officer is reasonably satisfied that the proper use of the program would produce the same result in the recording, scrutiny or counting of votes as the result that would be achieved if the program were not to be used. (3) If a computer program is used, the method of counting votes under Schedule 1 may be modified according to the determination of the returning officer.