Western Australia Pharmacy Act 2010 Pharmacy Regulations 2010 Western Australia Pharmacy Regulations 2010 Contents Part 1 — Preliminary 1. Citation 1 2. Commencement 1 3. Pharmacy business (s. 3(1)) 1 Part 2 — Registration of pharmacies and certificates of registration 4. Application for registration of premises as a pharmacy (s. 42) 1 5. Duration of registration of premises as a pharmacy (s. 45) 1 6. Renewal of registration 1 7. Replacement of certificate of registration of premises as a pharmacy 1 Part 3 — The register 8. Register: additional information to be recorded (s. 49(2)(d)) 1 9. Change to information recorded in the register 1 10. Fee to obtaining a certified copy of the register or a particular entry in the register (s. 50(4)) 1 Part 4 — Pharmacies 11. Terms used 1 12. Tobacco products not to be sold or supplied at pharmacies 1 13. Minimum standards of fitness for the competent and safe practice of pharmacy — Schedule 1 1 14. Significant alteration to a pharmacy 1 15. Pharmacy to be well lit, air conditioned and kept clean and in good repair 1 16. Record keeping 1 Part 5 — Other matters 17. Person ceasing to be a close family member of a pharmacist (s. 58(4)(a)) 1 18. Fee to obtain copy of minutes of Board (s. 33(4)) 1 Schedule 1 — Minimum standards of fitness for the competent and safe practice of pharmacy 1. Premises generally 1 2. Premises, fixtures and fittings to be clean etc. 1 3. Equipment on premises 1 4. Access to reference documents 1 5. Records 1 6. Dispensary 1 7. Area for private consultation 1 Schedule 2 — Fees Notes Compilation table 1 Defined terms Western Australia Pharmacy Act 2010 Pharmacy Regulations 2010 Part 1 — Preliminary 1. Citation These regulations are the Pharmacy Regulations 2010. 2. Commencement These regulations come into operation as follows — (a) regulations 1 and 2 — on the day on which these regulations are published in the Gazette; (b) the rest of the regulations — on the day on which the Pharmacy Act 2010 section 3 comes into operation. 3. Pharmacy business (s. 3(1)) For the purposes of paragraph (d) of the definition of pharmacy business in section 3(1) of the Act — (a) the following types of permit referred to in the Medicines and Poisons Regulations 2016 in the Table to regulation 79(2) are prescribed — (i) a Health service permit; (ii) a Health service permit — Department/ hospital; (iii) a Health service permit — Public sector agency; (iv) a Government permit; (v) a Research/Education permit; and (b) the type of licence that is a Schedule 2 retail licence referred to in the Medicines and Poisons Regulations 2016 in the Table to regulation 74(2) is prescribed. [Regulation 3 inserted: Gazette 17 Jan 2017 p. 411.] Part 2 — Registration of pharmacies and certificates of registration 4. Application for registration of premises as a pharmacy (s. 42) An application for the registration of premises as a pharmacy must be accompanied by the following — (a) plans, and specifications, of the premises that are sufficiently detailed to show that the premises meet the requirements for the minimum standards of fitness for the competent and safe practice of pharmacy prescribed under regulation 13; (b) unless the premises comprise the whole of a building, plans of the building where the premises are situated that show the location of the premises within the building; (c) the relevant application fee specified in Schedule 2; (d) the following information in respect of each person who owns, or hold a proprietary interest in, the pharmacy business that is, or is to be, carried on at the premises — (i) the nature of the interest held by the person; (ii) the name and address of the person; (iii) a telephone number and email address for the person; (e) the following information in respect of the premises, or the pharmacy business that is, or is to be, carried on at the premises — (i) a copy of any bill of sale over any fittings or equipment in the premises, or to be used in the premises, or for the purposes of the pharmacy business; (ii) a copy of any sale agreement for the premises or the pharmacy business; (iii) a copy of any partnership agreement for the pharmacy business; (iv) a copy of any lease for the premises; (v) a copy of any agreement under which any person has, or will have, a proprietary interest in the pharmacy business; (vi) a copy of any agreement between persons who hold a proprietary interest in the pharmacy business, that makes provision for any rights the persons possess by virtue of having the proprietary interests; (vii) a copy of any agreement for the provision of management services to the pharmacy business or to any pharmacist controlled company that holds a proprietary interest in the pharmacy business; (viii) a copy of any agreement (except a contract of employment) between any person and any entity in respect of the provision of accounting, information technology, human resources or other support services to the pharmacy business; (ix) if a pharmacist controlled company is acting as a trustee (whether of a fixed trust, unit trust, discretionary trust or other kind of trust), a copy of the relevant trust deed (if any exists); (x) a copy of any security interest in respect of the pharmacy business. 5. Duration of registration of premises as a pharmacy (s. 45) (1) Registration of premises as a pharmacy has effect for a period beginning from the day on which the premises are registered as a pharmacy and ending on the 30 June next following that day. (2) Registration that is renewed has effect for a period of 12 months from the expiration of the previous registration. 6. Renewal of registration An application for the renewal of the registration of premises as a pharmacy must be — (a) made in the approved manner and form; and (b) accompanied by the relevant application fee specified in Schedule 2. 7. Replacement of certificate of registration of premises as a pharmacy If the Board is satisfied that a certificate of registration has been lost or destroyed it may issue a replacement certificate on payment of the relevant fee specified in Schedule 2. Part 3 — The register 8. Register: additional information to be recorded (s. 49(2)(d)) For the purposes of section 49(2)(d) of the Act, the following information is prescribed as information to be included in the register in respect of a registered pharmacy — (a) the name and business address of each person who owns, or holds a proprietary interest in, the pharmacy business carried on at the premises; (b) the nature of the interest held by each person referred to in paragraph (a); (c) the name and business address of the pharmacist who has overall responsibility for the pharmacy business carried on at the pharmacy under section 56 or 58(2) of the Act. 9. Change to information recorded in the register (1) If there is any change to the information recorded in the register in respect of a pharmacy, the person in whose name the pharmacy is registered under section 39 of the Act must, within 14 days of the change, give notice of the change in writing to the Board. Penalty: a fine of $500. (2) A person giving notice to the Board of a change to the information recorded in the register in respect of a pharmacy is to pay to the Board the relevant fee specified in Schedule 2. 10. Fee to obtaining a certified copy of the register or a particular entry in the register (s. 50(4)) The fee payable to obtain a certified copy of the register or a particular entry in the register is the relevant fee specified in Schedule 2. Part 4 — Pharmacies 11. Terms used In this Part — pharmacy registered under the old Act means premises taken, under section 83 of the Act, to be registered as a pharmacy under Part 4 Division 1 of the Act; pharmacist with overall responsibility, in relation to a pharmacy, means the pharmacist who has overall responsibility for the pharmacy business carried on at the pharmacy under section 56 or 58(2) of the Act; prescription has the meaning given in the Medicines and Poisons Act 2014 section 3; significant alteration is an alteration to the pharmacy that affects the construction, structure, layout or floor area of the pharmacy; tobacco product has the meaning given in the Tobacco Products Control Act 2006 Glossary. [Regulation 11 amended: Gazette 17 Jan 2017 p. 411.] 12. Tobacco products not to be sold or supplied at pharmacies A person must not sell or supply a tobacco product at a registered pharmacy. Penalty: a fine of $5 000. 13. Minimum standards of fitness for the competent and safe practice of pharmacy — Schedule 1 (1) The requirements listed in Schedule 1 are prescribed as the minimum standards of fitness for the competent and safe practice of pharmacy for the purposes of the Act. (2) If, immediately before the day on which the Pharmacy Act 2010 section 3 came into operation, a pharmacy registered under the old Act was not in compliance with the requirement for the minimum standard of fitness for the competent and safe practice of pharmacy set out in Schedule 1 — (a) item 6(1); or (b) item 7, then that requirement applies in respect of such a pharmacy only after significant alterations to that pharmacy are next completed. 14. Significant alteration to a pharmacy (1) The pharmacist with overall responsibility for a pharmacy must not cause or permit any significant alteration to be made to the pharmacy without the prior written approval of the Board. Penalty: a fine of $1 000. (2) The pharmacist with overall responsibility for a pharmacy must make application to the Board for approval to make significant alterations to that pharmacy at least 2 months before the commencement of the alterations. Penalty: a fine of $ 500. (3) An application under subregulation (2) must be accompanied by — (a) all relevant plans and specifications relating to the proposed significant alterations; and (b) the relevant application fee specified in Schedule 2. (4) The Board may, by notice in writing given to an applicant, request that the applicant provide to the Board such further information as the Board reasonably requires to decide the application. (5) The Board must not withhold approval under this regulation unless it is satisfied that if the alterations were carried out in accordance with the plans and specifications given to the Board the pharmacy would cease to meet the requirements for the minimum standards of fitness for the competent and safe practice of pharmacy prescribed under regulation 13. 15. Pharmacy to be well lit, air conditioned and kept clean and in good repair The pharmacist with overall responsibility for a pharmacy is to ensure that — (a) the pharmacy is well lit, adequately ventilated and is air conditioned; and (b) the pharmacy and all fixtures and fittings in the pharmacy are maintained in a safe, clean and hygienic condition and in good repair. Penalty: a fine of $1 000. 16. Record keeping (1) The pharmacist with overall responsibility for a pharmacy is to ensure that a record is made of all prescriptions dispensed at, or from, the pharmacy. Penalty: a fine of $1 000. (2) The pharmacist with overall responsibility for a pharmacy is to ensure that a record made under this regulation — (a) is kept at the pharmacy in a safe and secure location and dealt with in a confidential manner; and (b) is retained at the pharmacy for 24 months after the prescription is dispensed. Penalty: a fine of $1 000. (3) This regulation is in addition to and not in derogation of any other law relating to the duty of a person to make and keep records. Part 5 — Other matters 17. Person ceasing to be a close family member of a pharmacist (s. 58(4)(a)) For the purposes of section 58(4)(a) of the Act, a proprietary interest that is an interest in a partnership or a pharmacist controlled company held by a person who has ceased to be a close family member of a pharmacist due to death, divorce or separation is to be dealt with as follows — (a) the person who holds the proprietary interest is to divest himself or herself of the interest before the end of the period approved by the Board under section 58(4)(b); (b) if the person has ceased to be a close family member of the pharmacist due to divorce or separation, then the interest is to be redeemed by the company or partnership, in accordance, where relevant, with any provisions of the constitution of the company or rules of the partnership. 18. Fee to obtain copy of minutes of Board (s. 33(4)) The fee payable to obtain a copy of any minutes of the Board available for inspection under section 33(3) of the Act is the relevant fee specified in Schedule 2. Schedule 1 — Minimum standards of fitness for the competent and safe practice of pharmacy [r. 13] 1. Premises generally The premises are to — (a) have at least one door allowing direct access to members of the public from a street or thoroughfare; and (b) have no direct access to any adjoining premises. 2. Premises, fixtures and fittings to be clean etc. (1) The premises and all fixtures and fittings at the premises are to be in a safe, clean and hygienic condition and in good repair. (2) The premises are to have such devices and systems provided and maintained in good working order as is necessary to ensure that the premises are reasonably secure against burglary, robbery, theft and unexplained loss. 3. Equipment on premises The premises are to be equipped with the equipment referred to in the Table. Table Item Equipment Number required 1. Bar code scanner one at each dispensing station Beakers: 2. 100 ml one of each 250 ml 3. Appropriate heating device (e.g. gas, microwave or electric hotplate) one 4. Funnel (glass or plastic) one Measures graduated (dispensing glass): 10 ml 5. 25 ml one of each 50 ml 100 ml 250 ml Mortars and Pestles: 6. Glass 75 mm one of each Ceramic 7. Refrigerator one Scales Either: 8. Dispensing Beam type to weigh to 50 g one set of each Counter Beam type to weigh to 1 kg with metric weights 5 mgm to 500 gm inclusive OR Electronic balance to weigh to at least 200 gm, with a readability of not less than 0.01 gm and standard deviation ≤±0.01 gm 9. Slabs‑ointment: one 250 mm x 250 mm (minimum size) 10. Spatulas: at least 2 different Stainless Steel sizes 11. Stirring Rods: one Glass 4. Access to reference documents The premises are to have a copy of, or immediate electronic access to, the latest editions, and all published amendments or supplements to those editions, of each of the following documents — (a) the Australian Medicines Handbook (also known as AMH); (b) the Australian Pharmaceutical Formulary and Handbook; (c) the MIMS annual or eMIMS or AusDI; (d) the Therapeutic Guidelines (complete series); (e) the Pharmacy Act 2010 and the Pharmacy Regulations 2010; (f) the Medicines and Poisons Act 2014 and the Medicines and Poisons Regulations 2016. [Clause 4 amended: Gazette 17 Jan 2017 p. 411.] 5. Records The premises are to have a safe and secure location for the keeping of records made under regulation 16. 6. Dispensary (1) The premises are to have an area for the dispensing of medicines or drugs that has a minimum floor area of 10 square metres (the dispensary). (2) The dispensary is to have a suitable sink that has hot and cold running water connected. 7. Area for private consultation The premises are to have an area in which a consultation conducted by a pharmacist is not reasonably likely to be overheard by a person not a party to the consultation. Schedule 2 — Fees [r. 4, 6, 7, 9, 10, 14, 18] [Heading inserted: SL 2024/110 r. 4.] Provision Subject matter Fee Application fees r. 4 Grant of registration of premises as a pharmacy $1 150 r. 6 Renewal of registration of premises as a pharmacy $950 r. 14 Significant alteration to a pharmacy $750 Other fees r. 7 Replacement of certificate of registration $55 r. 9 Change to information recorded in the register $55 r. 10 Certified copy of the register or a particular entry in the register $55 r. 18 Copy of minutes of the Board $55 [Schedule 2 inserted: SL 2024/110 r. 4.] Notes This is a compilation of the Pharmacy Regulations 2010 and includes amendments made by other written laws. For provisions that have come into operation see the compilation table. Compilation table Citation Published Commencement Pharmacy Regulations 2010 1 Oct 2010 p. 5093‑110 r. 1 and 2: 1 Oct 2010 (see r. 2(a)); Regulations other than r. 1 and 2: 18 Oct 2010 (see r. 2(b) and Gazette 1 Oct 2010 p. 5076) Pharmacy Amendment Regulations 2012 1 Jun 2012 p. 2280‑1 r. 1 and 2: 1 Jun 2012 (see r. 2(a)); Regulations other than r. 1 and 2: 1 Jul 2012 (see r. 2(b)) Health Regulations Amendment (Poisons) Regulations 2016 Pt. 4 17 Jan 2017 p. 409‑11 30 Jan 2017 (see r. 2(b) and Gazette 17 Jan 2017 p. 403) Pharmacy Amendment Regulations 2019 24 Dec 2019 p. 4429‑30 r. 1 and 2: 24 Dec 2019 (see r. 2(a)); Regulations other than r. 1 and 2: 25 Dec 2019 (see r. 2(b)) Pharmacy Amendment Regulations 2024 SL 2024/110 26 Jun 2024 r. 1 and 2: 26 Jun 2024 (see r. 2(a)); Regulations other than r. 1 and 2: 1 Jul 2024 (see r. 2(b)) Defined terms [This is a list of terms defined and the provisions where they are defined. The list is not part of the law.] Defined term Provision(s) dispensary Sch. 1 cl. 6(1) pharmacist with overall responsibility, 11 pharmacy registered under the old Act 11 prescription 11 significant alteration 11 tobacco product 11 © State of Western Australia 2024. This work is licensed under a Creative Commons Attribution 4.0 International Licence (CC BY 4.0). To view relevant information and for a link to a copy of the licence, visit www.legislation.wa.gov.au. Attribute work as: © State of Western Australia 2024. By Authority: GEOFF O. LAWN, Government Printer